Administrative assistant M/W

Publiée le 15/05/2024

Hays Luxembourg logo

Hays Luxembourg

Temps de travail
Type de contrat
Expérience professionnelle
Niveau d'étude

An administrative position is now available within a prestigious institution !

Within a prestigious international financial institution, the Administrative Assistant reports to the Head of Division and/or the Head of Unit, supports the smooth running of activities by providing secretarial and administrative assistance to the Head of Division and/or the Head of Unit and is the back-up of the other Administrative Assistants of the Department.
The Administrative Assistant provides assistance to the team members as well as acts as back-up of the other teams' assistants in their absence.

Responsibilities :

  • Organising meetings in Luxembourg with external counterparts;
  • Organising business trips and preparing the relevant expense reports;
  • Preparing presentations, due diligence dossiers and letters to external counterparts;
  • Preparing, distributing and following up reports and notes, including overview tables and quarterly reports when needed;
  • Organise team meetings, take & dispatch meeting minutes;
  • Drafting routine correspondence and editing materials;
  • Undertake related electronics (using the internal data storage system) and paper filing;
  • Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams' assistants and other interfaces;
  • Create and process requisitions/purchase orders/receipts for conference attendance, business meals, other relevant expenses;
  • Follow up on internal documentation throughout the approval process;
  • Produce and process counterparty consultation letters as required by the organisation's procedures.

  • Certified secondary level education;
  • Any additional certifications indicating specialisation would be an advantage;
  • Relevant administrative experience in a financial or audit environment and understanding of financial documentation;
  • Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint);
  • Excellent written and spoken English; knowledge of French and/or other EU languages would be an advantage.


  • Excellent organisational skills;
  • Excellent prioritisation skills;
  • Excellent team spirit and interpersonal skills;
  • Excellent verbal and written communication;
  • Strong sense of responsibility and initiative;
  • Ability to work reliably and accurately under pressure;
  • Strong personal commitment.

Hays Luxembourg logo

Hays Luxembourg

65 Avenue de la Gare
1611 Luxembourg

Recrutement Hays Luxembourg

Administrative assistant M/W

Postulez en ligne

Administrative assistant M/W


Formats supportés :
.pdf, .doc, .docx, .odt (taille max : 10 mo).

Ex : Lettre de motivation, portfolio, etc.

Formats supportés :
.pdf, .doc, .docx, .odt, .png, .jpg, .jpeg, .gif (taille max : 10 mo).

Profitez-en pour créer un compte gratuit et sécurisé afin de rejoindre la communauté

Utilisez au moins huit caractères avec des lettres, un chiffre et un symbole

Chez nous veillons à la sécurité de vos données. Votre compte n’apparaîtra jamais publiquement. Nous respectons les paramètres de confidentialité que vous définissez. Seules les entreprises pour lesquelles vous postulez ou celles utilisant la CVthèque peuvent avoir accès à votre profil, si vous l’avez décidé.

Soyez informé de l'état du marché luxembourgeois et recevez nos conseils lors de ce rendez-vous mensuel !

En postulant sur, vous acceptez les informations légales.

Découvrez la soirée du 23/05