You are reviewing and controlling the payment of invoices and reconciliation of budgetary data procedures, drafting retention letters and creating requisitions in PeopleSoft.
You coordinate with internal and external counterparts in relation to retentions, purchase orders, invoices. You also perform various fee calculations at both deal and mandate level and report on them as necessary (Flag any potential critical situation with counterparties, control expenses, including re-invoicing, at deal and mandate level, assist in providing annual accruals to Finance/Accounting teams, perform regular controls and assist in monitoring and maintaining all required payment records).
You also contribute to the financial planning and budgeting analysis and provide update to
Heads of Division on budget monitoring.
Collating required financial data and reports for analysis to facilitate decision making and insight to Heads of Division (performance budget analysis along with budget forecast, KPIs related to invoices) is one of your daily task.
You review existing processes and proactively propose areas for improvement and automation, contribute to audit requests, and act as back-up to the Principal Operational assistant.
A secondary level education is mandatory for this opportunity and minimum 2 years of experience in a financial or audit environment (to understand financial/legal documentation) ; You also have a good knowledge of the IT standard office tools, notably Excel, Words and of the software applications/databases and reporting tools used in the division - notably PeopleSoft Financials ;
You are rigorous and have a proven ability to exercise initiatives, work to tight deadlines and handle multiple competing priorities ;
You have a good verbal and written communication skills and maintain excellent client relationship at all times ;
Fluency in English is mandatory, French or any additional EU language would be an advantage.