Manpower is recruiting for one of its clients in Luxembourg, a European Institution:
Administrative Assistant (M/W)
Private Equity department
The (Senior) Administrative Assistant reports to a Head of Division and/or the Head of Unit, supports the smooth running of activities by providing secretarial and administrative assistance to the Head of Division and/or the Head of Unit and is the back-up of the other Administrative Assistants of the Department.
The successful candidate will perform general secretarial duties and administrative tasks. S/he will have the following responsibilities:
- Organising meetings in Luxembourg with external counterparts;
- Organising business trips and preparing the relevant expense reports;
- Preparing presentations, due diligence dossiers and letters to external counterparts;
- Preparing, distributing and following up reports and notes, incl. overview tables and quarterly reports when needed;
- Organise team meetings, take & dispatch meeting minutes;
- Drafting routine correspondence and edit materials;
- Undertake related electronic (using the internal data storage system) and paper filing;
- Communicate efficiently (face-to-face, phone, email) with the team members but also with internal as well as external clients; cooperate with the other teams ’ assistants and other interfaces;
- Create and process requisitions/purchase orders/receipts for conference attendance, business meals, other relevant expenses;
- Follow up on internal documentation throughout the approval process;
- Produce and process counterparty consultation letters as required by the organization procedures.
- Certified secondary level education;
- Any additional certifications indicating specialization would be an advantage;
- Minimum 3 years’ relevant administrative experience in a financial or audit environment and understanding of financial documentation;
- Excellent knowledge of standard computer tools and MS Office tools (particularly Excel and PowerPoint);
- Excellent written and spoken English; knowledge of French and/or other EU languages would be an advantage.
Interested in joining a European Institution? Please apply online. Your application will be treated with the strictest confidentiality.