Company Secretary / Office Manager

We are currently recruiting for a holding company that coordinates the operation of subsidiaries, and is opening an office in Luxembourg:

Company Secretary / Office Manager

full-time position

The company secretary will be capable and willing to take responsibility for the office management.

Job Profile

-         Administration and filing of corporate documents / files / invoices etc.

-         Assist management with transactions (arranging formalities such as notarizations and apostils)

-         Coordinate and attend board / shareholder meetings (possibly drafting minutes of meetings)

-         Liaise with Luxembourg authorities, banks, notaries etc.

-         Liaise with colleagues

-         Manage invoices and mails

-         Prepare payment instruction(s)

-         Assist in KYC procedures

-         Primary point of contact for day-to-day office needs

-         Keep the office efficient and organized and fully stocked with supplies

-       Lead the planning, organizing, and execution of corporate events, such as, but not limited to internal meetings, board meetings

-       Manage vendors and contractors: planning for, purchasing, and upkeep of workstations, furniture, and employee supplies, and liaise with ICT contractors

-         Support management with calendaring, email, and travel.

Candidate Profile

-         Fluent in French and very good command of the English language

-         Excellent organizational skills

-         Ability to work independently

-         Detail orientated

-         Ability to work well to deadlines and under pressure

-         Ability to a handle high volume of work, recognize priorities and manage time effectively

-         Ability to function on an independent basis, with moderate supervision

-         Experience in corporate services and/or KYC processes is a pro

The candidate should have 2 years of full-time working experience in an office environment. A bachelor's degree in administration or business would be most suitable.

Long term full-time position.

Start Date Asap

Interested?

Please send us your CV and cover letter to catherine.germini@celian.lu or apply via Moovijob.