Senior Accounting Officer

BASIC FUNCTION

To be responsible for the accounting and day-to-day administration of a portfolio of Luxembourg companies:

• Preparing and managing payroll operations for a dedicated clients’ portfolio
• Managing day to day accounting entries for a dedicated clients portfolio
• Preparing/Reviewing financial statements and periodical reportings under LuxGAAP’s
• Preparing/reviewing tax and VAT returns
• Maintaining contact with banks, Luxembourg authorities, and external providers
• Ensuring compliance with regulatory requirements
• Assisting with the setting up and administration of holding companies
• Assisting with the organization of board meetings and shareholders meetings
• Preparing legal documents (minutes of shareholders meetings and board meetings)
• Following-up the day-to-day operations and client requests
• Coaching and planning the junior accountants

PRINCIPAL DUTIES AND RESPONSIBILITIES

Financial

• Closely monitor the cash collection made by the corporate officers for the unpaid invoices
• Properly complete your time sheet
• Be aware of budget constraints

Client

• Know who are your main clients’ contacts and understand their activities
• Communicate adequately with the clients (professionalism) and be considered as the primary contact person by the clients
• Proactively handle client requests
• Meet client deadlines

Operations

• Understand the services proposed by Ocorian
• Be compliant with internal procedures and best practices
• Apply internal risk management procedures (i.e. KYC/AML) and ensure that junior accountants apply them
• Adhere to a confidentiality culture
• Fluently speak / write English
• Use adequately MS Office & accounting software
• Have deep knowledge in accounting/legal/corporate tax/VAT
• Proactively handle internal requests
• Have an active role in planning the junior accountants on their files
• Give regular feedback on the file progression to the managers
• Independently manage recurring projects
• Produce and provide the manager high-quality documents and ensure that the files are well organised
• Perform legal watch to remain up to date with laws governing recurring and non-recurring activities and propose proactive measures
• Share information within the team and suggest solutions to problems
• Give regular feedback up and down
• Identify unusual situations and immediately inform the managers
• Know the status of your work
• Take part in the development, implementation and improvement of procedures

People

• Show flexibility and be available to answer and coach the junior accountants
• Respect your colleagues
• Ensure welcoming and integrating the new joiners
• Be continuously willing to learn
• Have a critical and objective mind
• Be a good team player
• Have a professional attitude
• Integrate yourself in the company
• Be aware of the limits of your decision-making entitlement and not to take risks in this regard
• Admit your own errors
• Give regular feedback to the managers on the general atmosphere within the company