Operations - Administrative Assistant (M/F)

Société

Sofitex Talent Recruitment
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of our clients, a European institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an:

Administrative Assistant (M/F)

Accountabilities

Lending process:

• Handle the administrative coordination of the whole lending procedure (monitoring of deadlines, organisation of meetings, appointments and business trips for the loan officers and the Head of Division)
• Prepare briefing papers for meetings and business trips
• Assist the loan officers during the lending process and, as appropriate, in the follow up of projects (in close coordination with the other Directorates participating in the process)
• Finalise, distribute and file documents and reports prepared by loan officers
• Handle telephone contacts with clients and follow information flow while loan officers are on mission
• Assist loan officers in updating and organising contacts

Optimisation of operating tools and working methods:

• Keep statistics and work plan up-to-date; monitor that procedures are followed during the lending process; input data in the loans database in view of the preparation of reports and statistics on the activity in countries covered by the Division

Teamwork:

• Cooperate with the other Assistants and members of the Department; when appropriate train new colleagues on procedures and processes, contribute to a good working atmosphere within the Division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives

Profil

• Secondary level education, ideally complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
• At least 3 years of relevant professional experience in providing administrative support
• Excellent knowledge of standard MS Office Tools (Word, Excel, PowerPoint)
• Excellent knowledge of written and spoken English and a good command of French. Knowledge of other European languages like German would be a significant advantage.

 Competencies

• Strong sense of responsibility and initiative
• Very good organisational skills
• Rigorous and able to meet deadlines and priorities
• Able to draft routine correspondence and edit materials
• Good interpersonal skills
• Excellent team spirit
• Ability to work reliably and accurately under pressure
• Flexibility and availability