Administrative Assistant - European Institution

Our client, a Investment bank based in Kirchberg is looking for its future Administrative Assistant within their Operations Service.

This will be a temporary contract of 2 months. Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners

Your Responsabilties:

• Support the Head of Division and the team with day-to-day administrative and organisational tasks
• Assist loan officers throughout the project and lending process by preparing, updating and organizing project information and documentation
• Prepare, finalize, distribute and file reports, presentations, meeting notes and other official documents
• Coordinate meetings, appointments, business trips and client events while ensuring deadlines are respected
• Manage communication with clients and internal stakeholders by handling calls, emails and correspondence
• Organize briefing materials and support the preparation of signature events and conferences
• Keep transaction pipelines, databases and filing systems up to date, ensuring accuracy of information and compliance with procedures
• Maintain electronic and paper records, including shared folders and document management systems
• Support the team in the use and maintenance of internal IT tools, reporting systems and shared mailboxes
• Work closely with other assistants and departments to ensure smooth coordination and efficient information flow
• Contribute to onboarding and supporting new colleagues while promoting a positive and collaborative team environment

Your Profile:

• Secondary education with additional training or certification in administration, business support or a related field, or equivalent professional experience
• At least 3 years of experience in an administrative or team support role
• Strong knowledge of Microsoft Office tools, especially Word, Excel and PowerPoint
• Excellent command of English and/or French, with a good knowledge of the other language
• Knowledge of Hungarian, Romanian, Bulgarian, Czech or Slovak would be considered an advantage
• Strong organisational skills with the ability to manage multiple tasks and priorities under tight deadlines
• Excellent attention to detail and ability to handle confidential information with discretion
• Strong communication and interpersonal skills with the ability to work effectively across teams
• Proactive, reliable and solution-oriented mindset
• Comfortable working in a fast-paced and international environment
• Team player with a collaborative and adaptable approach to work

Package :

• Gross hourly: €22.16
• Leave: 26 days of annual leave + up to 17 public holidays

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Elif Ozdemir as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

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