Office Manager / Administrative Assistant

Our client is an international banking branch based in Luxembourg, reporting to senior management in London and operating in a highly multicultural environment (Europe, United States, South America).

As part of its development, the organization is seeking a Office Manager / Administrative Assistant to support the Managing Director and ensure the smooth day-to-day running of the branch on a temporary basis (1 year, with a possibility of permanent contract and the end).

Your Responsibilities:

• Managing incoming and outgoing mail, as well as parcel deliveries (regular mail, DHL, registered mail, acknowledgment of receipt, etc.)
• Welcoming and coordinating external service providers visiting the office
• Monitoring and ensuring that assigned tasks are completed as planned
• Coordinating with central teams:
• Facilities
• IT
• Security
• Ensuring that regular office maintenance is properly carried out (cleaning, office supplies, and any items required for the day-to-day running of the office)
• Anticipating office needs and ensuring the availability of necessary resources to support daily operations
• Proactively identifying any malfunctions or issues within the office environment
• Reporting incidents and coordinating with the relevant teams to ensure timely resolution
• Ensuring compliance with internal policies and standards related to office management

Your Profile:

• Proven experience as a Senior PA / Executive Assistant / Office Manager, ideally within an international or banking environment
• Strong organizational and multitasking skills
• High level of autonomy and proactivity
• Ability to operate independently without close supervision
• Excellent interpersonal and communication skills
• Fluent English (mandatory – working language)
• Fluent French (required for local supplier interactions)

#LI-EO1