Administrative and Legal Assistant (M/F/X)

Your missions:

• Prepare and finalize legal documents, notes, and presentations in compliance with internal procedures


• Ensure follow-up of administrative and legal processes (circulation of documents, distribution of legal advice, electronic and paper archiving)


• Handle general administrative duties: telephone coverage, mail management, filing, meeting organization, and calendar management


• Draft correspondence, notes, reports, and presentations for the Division


• Provide administrative support to the team: preparation and processing of documents, monitoring MC/BoD agendas, preparing files for approval


• Prepare and follow up on purchase requests for external consultancy services and manage related administrative tasks


• Organize business trips and follow up on expense reports


• Build and maintain effective working relationships with internal teams and external stakeholders

Your profile:

• Secondary school diploma complemented by a 2-year certification in secretarial studies, business administration, or a related field


• At least 3 years of relevant professional experience in a similar role (administrative, legal assistant, or legal environment)


• Experience in a law firm or legal department is an asset


• Very good command of standard office tools (Word, Excel, PowerPoint, Outlook) and Acrobat


• Familiarity with electronic document management and archiving tools is an advantage


• Excellent command of English required


• Strong organizational skills, attention to detail, and ability to manage priorities under tight deadlines


• Team player with strong communication skills


• Reliable, accountable, and able to build trust