Administrative Assistant – HR (M/F/X)
Publiée le 06/12/2025
Manpower Luxembourg S.A.
Manpower Luxembourg is recruiting, on behalf of a prestigious European institution, an:
Administrative Assistant – HR / Disability & Social Services Office
You will support the Disability and Social Services Office within the Health & Benefits Division of the HR Directorate.
This role provides essential secretarial and administrative support, working closely with the Head of Division, the Social Officer, and the Benefits Associate Officer.
Responsibilities
Manage the daily operation of the Disability and Social Services shared mailboxes and respond to related enquiries.
Arrange meetings, handle sensitive communications, and support staff needing assistance.
Perform general administrative and secretarial duties, including drafting and finalising documents.
Coordinate workplace adaptation requests and ensure proper processing in the relevant systems.
Maintain process logs and ensure accurate classification of support cases.
Handle procurement-related tasks and manage invoices for consultants and social service providers.
Liaise with internal and external stakeholders to provide updates and follow up on requests.
Systematically archive and organise documents in GED and OneDrive.
Required Profile
Certified secondary-level education, complemented by a 2-year qualification in a relevant field (e.g. secretarial studies, business administration).
Minimum 3 years of professional experience in administrative roles; experience in HR or welfare administration is an asset.
Excellent command of MS Office (Word, Excel, PowerPoint).
Knowledge of EIB tools such as Oracle, Business Objects, GED, SharePoint, OneDrive is a strong advantage.
Excellent written and spoken English; French is a strong asset. Knowledge of another EU language is a plus.
Competencies
Strong achievement drive and attention to quality.
Ability to adapt smoothly to changing priorities and environments.
Excellent collaboration skills and ability to work across organisational boundaries.
High level of integrity, professionalism, and respect for confidentiality.
Strong organisational skills and ability to manage multiple priorities.
Additional Information
Temporary assignment of 2 months, with extensions possible up to 1 year under Luxembourg legislation.
Opportunity to work in a multicultural and highly professional institutional environment.
Interested?
Please send your application today.
Our Manpower consultants will be happy to provide further information.
