Administrative Assistant (M/F/X)

Your missions:

• Provide full administrative and secretarial support to the division and its team members
  
• Handle telephone coverage and manage day-to-day administrative requests
  
• Support the Head of Division in the implementation of internal processes and procedures to ensure smooth operations
  
• Draft, format, and proofread notes, briefings, presentations, and other documents in line with internal standards
  
• Process, validate, and distribute documents intended for governance bodies (Management Committee, Board of Directors, etc.), liaising with translation services where required
  
• Contribute to monthly operational reporting, including data collection and updates
  
• Maintain and update document databases, intranet pages, and electronic archives
  
• Organize meetings, events, seminars, conferences, business trips, and related logistics
  
• Manage agendas and coordinate internal meetings and committee participation
  
• Perform various administrative tasks (filing, data entry, mailing lists management, logistical support)
  
• Act as a backup for other divisional assistants, coordinating absences when necessary
  
• Ensure smooth information flow within the division and contribute to effective teamwork
  
• Suggest improvements to administrative processes where relevant
  

Your profile:

• First experience in administrative support, secretarial work, or office-based operational roles, ideally within a banking or corporate environment
  
• Strong organizational skills with high attention to detail and accuracy
  
• Ability to manage multiple tasks and meet deadlines effectively
  
• Team player with good interpersonal and communication skills
  
• Proficient in MS Office tools, particularly Excel and PowerPoint
  
• Comfortable working with digital tools and internal systems
  
• Fluent in French and good command of English; German is considered an asset
  

Interested in this opportunity? Apply now!