(Senior) Administrative Assistant – Compliance & Non-Financial Risk (M/F/X)
Publiée le 30/12/2025
Manpower Luxembourg S.A.
Manpower Luxembourg is recruiting for one of its clients, a prestigious international financial institution
(Senior) Administrative Assistant – Compliance & Non-Financial Risk (M/F/X)
Job Description:
Purpose
Within the Risk Office Department, the (Senior) Administrative Assistant will provide high-level executive, administrative, and secretarial support to the Chief Compliance Officer (CCO) and Head of Non-Financial Risk.
This role requires excellent organisational skills, sound judgement, and absolute discretion, as it involves handling confidential, integrity-related, operational risk, and potentially market-sensitive information.
The successful candidate will act as a trusted and reliable partner, ensuring the smooth functioning of the CCO’s office and supporting the effective governance and oversight of the institution’s Compliance and Non-Financial Risk frameworks.
Operating Network
The (Senior) Administrative Assistant will support the Chief Compliance Officer and act as a backup to other assistants within the department when required.
Key Responsibilities
Executive & Secretarial Support
Manage and prioritise the agenda of the CCO / Head of NFR, coordinating complex meetings and cross-department interactions
Act as the main point of contact for the CCO’s office, ensuring professional handling of internal and external communications
Prepare, draft, proofread, and format correspondence, reports, briefing notes, presentations, and official documents
Ensure structured, compliant filing, archiving, and retrieval of documents
Handle highly confidential information related to Compliance, AML/CFT, conflicts of interest, integrity due diligence, whistleblowing, incident reporting, internal controls, and operational risk events
Apply strict rules on information classification, data protection, access rights, and secure handling
Act as a trusted gatekeeper, ensuring sensitive matters are escalated and protected appropriately
Uphold absolute discretion in all interactions involving senior management, governance bodies, and external stakeholders
Administrative & Operational Support
Arrange travel, missions, and related expense processes
Support procurement activities, service contracts, invoice handling, and budget follow-up
Assist in preparing documentation for audits, risk assessments, compliance monitoring, and group-level reviews
Coordinate the lifecycle of key departmental documents, ensuring timely approvals and alignment with internal policies
Facilitate coordination between Compliance and Non-Financial Risk teams
Organise workshops, training sessions, and cross-functional meetings
Maintain registers, shared drives, workflows, and document management tools
Support onboarding of new staff (access rights, tools, operational readiness)
Act as backup to other administrative staff within the division, as needed
Candidate Profile:
Minimum 5 years of experience as an Executive Assistant, Senior Administrative Assistant, or similar role
Experience within a financial institution, EU institution, or control function (Compliance, Risk, Legal, Audit) is highly preferred
Proven ability to handle confidential and sensitive information
Excellent drafting, formatting, and communication skills in English (additional EU languages are an asset)
Strong organisational skills with the ability to prioritise, multitask, and meet tight deadlines
High proficiency in MS Office and digital collaboration tools
Experience supporting committees, minute-taking, and governance bodies is a strong advantage
Key Competencies
Absolute confidentiality, integrity, and discretion
Strong organisational and coordination skills
Professionalism, reliability, and calm under pressure
Excellent interpersonal and communication skills
Proactive, solution-oriented mindset
Strong team spirit and ability to collaborate across departments
Interested in this opportunity?
Apply now via Manpower Luxembourg and take the next step in your career within a high-level international environment.
