Senior Administrative Assistant (M/F/X)

Your missions:

• Provide autonomous administrative and organizational support to teams across the department
  
• Manage incoming and outgoing correspondence, document flows, shared calendars, meetings and events
  
• Maintain and update electronic and physical filing systems as well as document management databases
  
• Draft, format and finalize complex correspondence, reports, presentations and other business documents in line with corporate standards
  
• Prepare, review and follow up on documentation requiring approval, validation or signature
  
• Support the preparation, validation and distribution of management reports, briefing notes, presentations and other key internal documents
  
• Ensure the quality, accuracy and consistency of information entered into internal systems and databases
  
• Coordinate the distribution and tracking of internal and external communications while ensuring compliance with established procedures
  
• Organize visits from external stakeholders and coordinate all related logistical arrangements
  
• Provide administrative support for business travel, conferences, training sessions and other departmental activities
  
• Advise and assist staff on administrative processes and contribute to the continuous improvement of internal procedures
  
• Work closely with other administrative assistants and provide operational backup when needed
  

Your profile:

• Secondary education, ideally complemented by a diploma or certification in Administration, Secretarial Studies, Business Administration or a related field
  
• At least 5 years of experience in a senior administrative support or executive assistant position
  
• Excellent organizational and prioritization skills with the ability to manage multiple tasks simultaneously
  
• Strong attention to detail and ability to work accurately under pressure and within tight deadlines
  
• Ability to work independently while maintaining strong collaboration with various stakeholders
  
• Excellent command of Microsoft Office applications, particularly Word, Excel and PowerPoint
  
• Knowledge of document management and electronic filing systems would be considered an asset
  
• Excellent command of English and/or French, with a good working knowledge of the other language; additional EU languages are an advantage
  
• High level of discretion, confidentiality and professionalism
  
• Proactive mindset, strong sense of responsibility and results-oriented approach
  

This temporary assignment may be extended in accordance with Luxembourg labour legislation, up to the maximum legal duration.

Interested in this opportunity? Apply now!