Human Resources - Operational Assistant

Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

POSTE

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a :

Human Resources - Operational Assistant

You will report to the Head of Talent Acquisition Unit and work in cooperation with all the team members.
This post requires flexibility and the ability to prioritise and handle several tasks simultaneously, while still exercising a high degree of precision.

It also requires the ability to deliver under the pressure of deadlines.

Responsibilities:
- Perform operational tasks mainly related to the support of the internal/external recruitment process and internal mobility process Bank-wide.

Your main responsibilities will be:

- Coordinate and execute autonomously all administration activities related to recruitment, including (but not limited to) the preparation, publication and follow up of vacant positions on intranet ;
- Act as first point of contact for internal and external candidates.
- Provide information in relation to vacancy publication to internal and external clients (candidates, managers, HR Business Partners/ HR Service Partners);
- Set-up panel interviews by arranging the logistics of interviews and tests in coordination with the recruiter and the panel members;
- Coordinate with the external provider the organisation of assessments;
- Manage the travel expenses;
- Maintain HR system databases (e.g. SPARK, PeopleSoft), ensuring timely and accurate input and liaise with Spark/PSFT support team when required -
- Prepare internal mobility/hiring related documents after hiring, coordinate signature for the selected candidate, including archiving; -
- Take a co-operative approach within the team and act as a back-up of the other administrative assistants of the Unit in their duties as required

PROFIL

- Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. human resources), or secondary level education with equally qualified experience in a relevant field.
- Minimum of 5 years of relevant professional experience in a secretarial or operational position, preferably in a customer oriented service or in a human resources environment.

- Knowledge of the Bank's IT tools, specifically Oracle HCM or PeopleSoft or GED, would be an advantage.
- Good understanding of the Bank's operating methods and its procedures will be considered an asset.
- Excellent verbal and written English language skills and a good command of French is preferred
- Knowledge of other EU languages would be considered as an advantage.
- Very good Knowledge of the standard IT & office tools (particularly Word, Excel and Outlook).

This is an opportunity for an initial contract of 2 months, with extensions afterwards.
Salary ranges between 4,350EUR and 5,100EUR gross per month, depending on experience.