Fundraising Administrator

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Your role

You will be part of our dynamic Bureau de Fundraising (BdF), the central fundraising office of the University of Luxembourg that covers all activities related to donations. The overall purpose of the Fundraising Administrator role is to provide the Head of BdF and the team with administrative support with regards to day to day fundraising activities and projects, within standards and in respect of procedures.

• Monitor donation transactions: Verify and supervise financial operations related to incoming donation transactions
• Manage contractual documentation: submit, track and archive documents in the contract management system, including but not limited to: donor letters, contracts, service agreements, NDAs
• Administer the CRM system : ensure donation flow management and update donor records on our Salesforce CRM
• Produce and maintain reports : prepare standard reports for the office, rectorate, and board of governance, in support to the Head of BdF
• Handle fundraising inquiries : respond to questions and manage fundraising requests
• Organize and support fundraising events Plan, coordinate, and manage logistics for fundraising-related events
• Provide general administrative support: Perform daily administrative tasks for the fundraising office
• Assist team with due diligence & prospect research activities

Your profile

• Higher vocational certificate or diploma or equivalent by experience
• 5+ years of relevant experience
• Strong administrative background
• Detail oriented
• Track record in project management and implementation experience
• Proficient in data analysis and concise reporting
• Good interpersonal skills
• Ability to work independently
• Strong competence in communication with internal and external partners
• Fluency in both French and English. German and/or Luxembourgish is an asset

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Fixed Term Contract 12 Month
• Work Hours: Full Time 40.0 Hours per Week
• Planned Start Date: Feb 2026
• Location: Belval Campus
• Internal Title: Administrator
• Job Reference: UOL07875

.