Project Officer for Interdisciplinary Research Projects

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The University of Luxembourg aspires to be one of Europe's most highly regarded universities with a distinctly international and interdisciplinary character. It fosters the cross-fertilization of research and teaching, is relevant to its country, is known worldwide for its research and teaching in targeted areas and is establishing itself as an innovative model for contemporary European Higher Education. The University`s core asset is its well-connected world-class academic staff which will attract the most motivated, talented, and creative students and young researchers who will learn to enjoy taking up challenges and develop into visionary thinkers able to shape society.

The University of Luxembourg wishes to overcome boundaries between disciplines and sectors and considers that an increased interdisciplinarity is among the stakes of the University's and Luxembourg's next steps in its international research and innovation development. Based on this, the University has established in 2020 an Institute for Advanced Studies (IAS).

To ensure the long-term sustainability of its activities, the Institute for Advanced Studies (IAS) is recruiting a Project Officer to contribute to the coordination of the IAS projects and initiatives connected to the activities of the IAS.

Your role

As a Project Officer in IAS (Institute for Advanced Studies), you will primarily support the management and implementation of the Marie Skłodowska-Curie Actions (MSCA) COFUND project for doctoral recruitment at the University of Luxembourg's Institute for Advanced Studies.

Your main responsibilities include:

• Coordinating the flow of PhD project applications and linking candidates with potential supervisors in compliance with EU rules
• Handling high volumes of international applications, ensuring timely, accurate communication with candidates, supervisors, and internal stakeholders
• Liaising systematically with HR dpt and Doctoral Schools in order to following up on the hiring process
• Maintaining detailed records, tracking processes, and contributing to internal and external reporting
• Supporting internal IAS calls and workshops and collaborating daily with the project manager and administrative colleagues

Additionally, you will support the coordination of IAS internal funding instruments, including calls for projects, application procedures, evaluation processes, and follow-up activities, while ensuring transparency, efficiency, and compliance with internal guidelines.

Your profile

• Previous experience in project management, recruitment, or HR administration, ideally in an academic or research setting
• Strong organizational skills: able to track details and meet deadlines in a fast-paced environment
• Comfort handling a high volume of emails and process tasks, with good IT literacy, e.g., MS Office, document management tools
• Ability to interact effectively with a broad network of university stakeholders
• Strong written and oral communication skills in both English and French

We offer

• A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities
• An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Fixed Term Contract 24 Month
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval Campus
• Internal Title: Project officer
• Job Reference: UOL08247

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