Operational assistant M/F

Publiée le 05/03/2025

Temps de travail

Temps plein

Type de contrat

CDD

Expérience professionnelle

Confirmé (5 ans et +)

Niveau d'étude

Bachelor / Licence

Our client, a European Institution, is looking for an Operational assistant who speaks english and french fluently. This is a temporary contract.

Main responsibilities:

Creating receipts each month & filing corresponding documents
Support with contract amendments, control of purchase orders and requisitions
Monitor payments and invoices, adapt created receipts with invoice value
Electronic and paper filing
Ensure the provision of office equipment and stationary supplies
Coordinate the administration of the team members On-Call Service
Procurement of material and/or equipment
Support creation and maintain information and data for reporting activities
Minutes of briefings and other meetings
Management of agendas, meetings and division communications and general coordination

Typical qualifications:

Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
At least 5 years' experience in an administrative support role, including at least 3 years in an operational assistant position

Key technical/professional knowledge and skills:

Strong organisational and administrative skills
Experience in working with multicultural and international teams as well as with external service providers
Knowledge of basic budget and receipts administration;
Experience in operational cooperation with IT technicians
Good knowledge of advanced functions in Microsoft Office
Working knowledge of contract management, understanding of service levels, performance monitoring and administration of documents