Corporate governance officer M/F
Publiée le 12/05/2026
Hays Luxembourg
- Luxembourg (Canton), Luxembourg
- Assurance
Temps de travail
Type de contrat
Expérience professionnelle
Niveau d'étude
For our client, we are looking for a Corporate Governance Officer / Corporate Secretary - Committees (AIFM & UCITS ManCo).
Role Purpose
The Corporate Governance Officer is responsible for ensuring robust governance, coordination, and documentation processes for all committees established under the AIFMD and UCITS frameworks.
The role supports the Management Body by ensuring committees operate under clear mandates, consistent governance standards, and properly documented decision-making processes.
This position is governance-focused and does not constitute a Compliance or Risk oversight function.
Key Responsibilities
Committee Governance Framework
Maintain and enhance the committee governance framework across the organisation, including:
- Maintaining the inventory of all governance committees;
- Ensuring approved Terms of Reference are up to date and periodically reviewed;
- Monitoring governance review cycles and committee effectiveness;
- Ensuring mandates, responsibilities, escalation procedures, and reporting lines are clearly documented and consistently applied;
- Supporting alignment with applicable regulatory expectations and internal governance standards.
Committee Membership Management
Manage all governance-related aspects of committee composition, including:
- Maintaining accurate records of committee members, roles, mandates, and tenure;
- Coordinating appointments, resignations, renewals, and replacements;
- Ensuring required approvals and governance formalities are completed;
- Updating governance records and related documentation accordingly;
- Liaising with Compliance regarding the operational implementation of conflict-of-interest procedures where relevant.
Governance Organisational Structure
Maintain the governance and committee sections of the organisational chart by:
- Ensuring committee structures, chairs, memberships, and reporting lines remain accurate and up to date;
- Coordinating updates with HR and Conducting Officers;
- Supporting governance transparency for audits, regulatory inspections, due diligence exercises, and internal reviews.
Committee Meeting Coordination & Documentation
Manage the end-to-end lifecycle of committee meetings, including:
- Preparing annual committee calendars;
- Organising meetings and confirming quorum requirements;
- Coordinating agenda preparation in line with committee mandates;
- Ensuring timely circulation of meeting materials and supporting documentation;
- Drafting accurate, concise, and high-quality minutes capturing discussions, challenge, decisions, and action points;
- Coordinating the review, approval, and secure archiving of minutes and committee documentation.
Action Tracking & Governance Recordkeeping
Ensure effective governance follow-up and documentation management by:
- Maintaining committee action logs and monitoring timely completion of actions;
- Escalating overdue or unresolved actions where appropriate;
- Managing a comprehensive and well-organised repository of governance documentation, including:
- Terms of Reference,
- agendas,
- meeting packs,
- minutes,
- decisions,
- action logs, and
- supporting governance records;
- Ensuring documentation can be efficiently retrieved for audits, regulatory inspections, and internal reviews.
Governance Awareness in a Regulated Environment
While the role does not perform Compliance or Risk oversight activities, it requires a sound practical understanding of:
- AIFMD and UCITS governance frameworks;
- The interaction between governance committees and the Management Body;
- Regulatory expectations regarding governance evidence and documentation standards.
This understanding should be reflected in the structure, quality, and consistency of agendas, minutes, reporting, and governance records.
Experience
- Minimum 5 years of experience in corporate governance, corporate secretarial, or regulated financial services environments;
- Proven experience supporting governance committees within regulated entities;
- Hands-on experience managing governance documentation, committee records, and meeting coordination.
Knowledge
- Good understanding of AIFM and UCITS governance structures and governance arrangements;
- Understanding of the distinction between committee responsibilities and Management Body oversight;
- Familiarity with regulatory, audit, and internal review expectations relating to governance documentation.
Skills & Competencies
- Excellent minute-writing and governance drafting abilities;
- Strong organisational and coordination skills;
- Highly structured, detail-oriented, and reliable;
- Ability to manage multiple committees, stakeholders, and deadlines simultaneously;
- High level of discretion, confidentiality, and professional judgement;
- Strong communication and stakeholder management skills.