Administrative Assistant ENG/SP/PORT

Our client, a European bank, based in Kirchberg, is looking for a Administrative Assistant to join its Legal Directorate department. This will be a 2-months interim contract that may be extended in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive recruitment solutions through one unique brand. We are specialised in the recruitment of qualified professionals. At LHH Recruitment Solutions, we believe in talent, not labels, embrace diversity, and promote more inclusive employment to our clients and partners.

Your responsabilities :

• Provide day-to-day administrative assistance to a team of legal and operational professionals, contributing to the smooth progression of ongoing activities.
• Support the preparation and finalisation of legal and contractual documentation, ensuring documents are correctly formatted and ready for execution.
• Coordinate signature processes, monitor pending actions and maintain regular communication with relevant internal and external stakeholders.
• Ensure that completed documentation is properly communicated, recorded, filed and electronically archived.
• Organise meetings, coordinate appointments and maintain calendars for members of the team.
• Review legal and contractual documents carefully, identifying formatting inconsistencies, typographical errors and other quality issues.
• Maintain accurate and structured electronic records while handling sensitive and confidential information with discretion.
• Collaborate closely with colleagues across administrative and operational functions and provide support whenever required.
• Manage several priorities simultaneously, ensuring deadlines are respected while maintaining a high standard of accuracy.

Your profile :

• Secondary education combined with a relevant two-year qualification, or equivalent professional experience in a related administrative field.
• At least 3 years of relevant experience in administrative, secretarial or legal support functions.
• Previous experience in a law firm, legal department, corporate environment or another legal/professional services setting would be highly valued.
• Excellent command of English, both written and spoken.
• Fluency in Spanish and Portuguese is mandatory.
• Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Good knowledge of Acrobat and electronic document management; experience with digital archiving and reporting systems would be an advantage.
• Excellent organisational skills and the ability to manage competing priorities in a deadline-driven environment.
• Strong attention to detail, particularly when reviewing and preparing formal documentation.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with different stakeholders.
• A reliable and accountable approach, combined with discretion when handling confidential information.
• Proactive, adaptable and solution-oriented, with the ability to work effectively both independently and as part of a team.

Package :

• Salary : €22.16 gross hourly
• 26 annual leave + up to 17 days bank holidays

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia MICHAUX as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

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