Office Manager - Temporary assignment

We are seeking an experienced Office Manager, for our client, a global private markets investment firm, operating in a professional, fast paced, and multicultural environment with a strong focus on performance and collaboration.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Responsibilities

• Ensure the efficient, effective, and secure day‑to‑day management of the office, including logistics, maintenance, supplies, equipment, reception, mail, and general office services.
• Manage relationships with vendors, suppliers, and landlords, including contract negotiations, invoice follow‑up, insurance coverage, and budget monitoring.
• Implement, maintain, and enforce internal office management procedures (organization, filing, correspondence, approvals, and signatures).
• Prepare and monitor the office budget in coordination with relevant teams.
• Coordinate IT‑related matters and office equipment with internal teams and external providers.
• Act as the Health & Safety point of contact, ensuring regulatory compliance, audits, evacuation procedures, and business continuity processes.
• Organize and oversee internal events (team‑building activities, meetings, and office events).
• Provide administrative and operational support to HR teams (internal policies, meal vouchers, teleworking monitoring, cross‑functional topics).
• Provide Executive Assistant support to senior management when required.

Profile 

• Proven experience in Office Management / Office & Logistics Management in Luxembourg (minimum 4 to 6 years).
• Excellent organizational skills, high level of autonomy, and ability to manage multiple priorities simultaneously.
• Strong knowledge of Luxembourg legal and regulatory requirements related to office management (health & safety, audits, leases).
• Proactive, flexible, and solution‑oriented mindset, with the ability to comfortably wear multiple hats.
• Excellent communication skills and strong service orientation, comfortable interacting with stakeholders at all levels.
• Professional proficiency in French and English; German is an asset.
• Good understanding of IT environments and office infrastructure requirements.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurélia Michaux as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

#LI-AM2