Operational Assistant - European Institution

Our client, a Investment bank based in Kirchberg is looking for its future Administrative Assistant in Human Ressources.

This will be a temporary contract of 2 months. Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners

Your Responsabilties:

• Support the election committee with day-to-day administration, including preparing meeting notes and finalising minutes
• Draft, format, and update official communications such as announcements, instructions, reminders, and intranet posts related to the election process
• Manage and update voter lists and candidate information, ensuring accuracy and following up when information is missing or unclear
• Organise meetings by preparing documents, agendas, calendars, and managing access to shared files and archives
• Help publish internal communications in coordination with communication teams
• Assist with the electronic voting system, including responding to basic user issues, monitoring technical problems, and escalating when needed
• Handle incoming questions and complaints from staff during the election period, ensuring proper tracking and follow-up
• Provide general administrative support to the legal team (document preparation, filing, photocopying, routine admin tasks)
• Maintain accurate records and databases while ensuring strict confidentiality
• Support reporting activities by chasing updates, collecting information, and consolidating responses
• Work collaboratively with other assistants and provide backup when needed

Your Profile:

• Secondary education plus a 2-year qualification in a relevant field (or equivalent experience)
• At least 3 years of experience in administrative roles, preferably involving HR or legal work with confidential information
• Strong ability to handle confidential data responsibly
• Highly organised, detail-oriented, and good at prioritising tasks
• Strong computer skills (document management systems and Microsoft Office: Word, Excel, PowerPoint)
• Strong English and French skills; other EU languages are a plus
• Key working behaviours expected:
• Takes responsibility and follows through on commitments
• Works well in a team and collaborates effectively
• Finds improvements in how tasks are done
• Focuses on delivering results even under pressure
• Builds trust through professionalism, integrity, and reliability

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Elif Ozdemir as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

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