Operational Assistant - HR Services & Procurement Coordination

Our client, a European Investment Bank based in Kirchberg, is looking for its future Operational Assistant within the Overseas Remuneration Unit of the Human Resources Directorate. This will be a temporary contract until February 2027. Please note that this assignment may be extended.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Your responsabilities :

• Support the Overseas Remuneration Unit in the coordination, renewal and management of service contracts related to payroll administration and legal services for the Bank’s external offices outside the EU.
• Assist with procurement activities, including the preparation, follow-up and filing of contractual and procurement-related documentation.
• Monitor contract renewals, procurement deadlines and key project milestones to ensure timely delivery and compliance with internal procedures.
• Coordinate with internal stakeholders (HR, Procurement, Legal and Compliance teams) and external service providers to gather information, track progress and facilitate approvals.
• Maintain accurate reports on procurement and contract management activities and ensure documentation is complete, up to date and easily accessible.
• Support budget monitoring activities and perform financial checks related to existing and future contracts.
• Act as a key point of contact for operational follow-up with both internal and external stakeholders.
• Monitor action items, identify potential risks and escalate issues that may impact delivery timelines.
• Provide general administrative support, including meeting coordination, document circulation and follow-up of managerial approvals.

Your profile :

• Secondary school diploma complemented by a 2-year certification in Business Administration, Human Resources, Procurement or a related field.
• Minimum 3 years of experience in an operational support, administrative coordination or business support role within an international environment.
• Previous exposure to procurement processes and/or service contract management is considered a strong asset.
• Knowledge of public procurement procedures would be advantageous.
• Excellent organisational skills with the ability to manage multiple stakeholders and competing priorities.
• Strong attention to detail and ability to work in a structured and proactive manner.
• Excellent command of English, both written and spoken.
• French is a strong asset; knowledge of another EU language would be considered an advantage.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia MICHAUX as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

#LI-AM2