Administrative Assistant (M/F/D)

Our client is a prominent international financial institution. To support their strategic funding initiatives, we are currently seeking a highly organized and proactive :

Administrative Assistant (M/F/D)

You will work in close cooperation with a team of professionals and other administrative/operational assistants.

Accountabilities :

• Provide administrative support and closely cooperate with assistants and lawyers in the Division at all stages of project cycle;
• Perform legal documents quality control (detailed proofreading and formatting)
• Printing and processing signatures, follow-up with other EIB operational directorates and counterparts a;
• Preparation of execution versions of legal documents (such as finance contracts, guarantee agreements and contractual modifications);
• Notification of executed legal documents;
• Document filing and archiving.

Qualifications :

• Secondary level education, completed with a 2-year certification in a relevant field or secondary level education with equally qualified experience in a relevant field
• At least 3 years of relevant experience (i.e. in similar or related tasks); experience acquired as secretary/administrative or legal assistant in a law firm, corporate legal function or any other legal environment, will be considered an advantage
• Very good knowledge of the standard IT & office tools (particularly Word, Excel, PowerPoint, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
• Excellent knowledge of English, French, knowledge of Spanish would be an advantage.

Competencies :

• Ensuring accountability: Holding yourself and others accountable to meet commitments
• Collaborating: Building partnerships and working collaboratively with others to meet shared objectives. Agile communication skills are required in this role
• Driving results: Consistently achieving results, even under tough circumstances. This role especially requires a capacity to prioritise and work with tight deadlines, balancing delivery with attention to detail
• Instilling trust: Gaining the confidence and trust of others through honesty, integrity and authenticity