General Secretariat - Operational Assistant (M/F)
Publiée le 15/07/2026
SOFITEX TALENT RECRUITMENT
- l-1617
- Accueil / Administration / Secrétariat
- Entre 3.7k et 4.1k € / mois
Temps de travail
Type de contrat
Expérience professionnelle
Niveau d'étude
Sofitex Talent Recruitment Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.
POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a : General secretariat - Operational Assistant
Job Description: As (Senior) Operational Assistant you will provide a wide range of secretarial and operational assistance to the head of unit, support the day-to-day work of the unit and closely assist unit's team members. One of your main tasks will be to support the maintenance of a digital regulatory database, ensuring the effective storage, organization, and accuracy of the information.
KEY ACCOUNTABILITIES:
- Contribute to the maintenance and regular updates of the digital regulatory database. The database is currently available in a Sharepoint platform. The tasks include the management of access rights, management of the structure of the display of information, input of information, contributing to management and improvement of work processes.
- Support the Head of Unit and the team in the relevant processes and procedures to facilitate the well-functioning of the Unit,
- Provide operational assistance in the preparation of notes, briefings, presentations and other relevant documents in accordance to the standard for the different types of documents,
- Contribute to a good working atmosphere within the unit and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives,
- Act as mutual back-up with the other Unit assistant, also coordinating respective absences where necessary,
- Ensure good team spirit within the team,
- Handle other administrative tasks and replace colleagues in case of absence
The (Senior) Operational Assistant reports to the Head of Unit and works in close cooperation with the officers and assistants of the Department. The post requires discretion, flexibility, rigor, attention to details, the ability to prioritise and to handle several tasks simultaneously.
PROFIL
Skills:
Ensuring accountability: Holding yourself and others accountable to meet commitments.
Collaborating: Building partnerships and working collaboratively with others to meet shared objectives. Agile communication skills are required in this role.
Cultivating innovation: Creating new and better ways for the organisation to be successful.
Driving results: Consistently achieving results, even under tough circumstances. This role especially requires a capacity to prioritise and work with tight deadlines, balancing delivery with attention to detail
Instilling trust: Gaining the confidence and trust of others through honesty, integrity and authenticity.
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 3800EUR and 4,300EUR gross per month, depending on experience.
POSTE
For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for a : General secretariat - Operational Assistant
Job Description: As (Senior) Operational Assistant you will provide a wide range of secretarial and operational assistance to the head of unit, support the day-to-day work of the unit and closely assist unit's team members. One of your main tasks will be to support the maintenance of a digital regulatory database, ensuring the effective storage, organization, and accuracy of the information.
KEY ACCOUNTABILITIES:
- Contribute to the maintenance and regular updates of the digital regulatory database. The database is currently available in a Sharepoint platform. The tasks include the management of access rights, management of the structure of the display of information, input of information, contributing to management and improvement of work processes.
- Support the Head of Unit and the team in the relevant processes and procedures to facilitate the well-functioning of the Unit,
- Provide operational assistance in the preparation of notes, briefings, presentations and other relevant documents in accordance to the standard for the different types of documents,
- Contribute to a good working atmosphere within the unit and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives,
- Act as mutual back-up with the other Unit assistant, also coordinating respective absences where necessary,
- Ensure good team spirit within the team,
- Handle other administrative tasks and replace colleagues in case of absence
The (Senior) Operational Assistant reports to the Head of Unit and works in close cooperation with the officers and assistants of the Department. The post requires discretion, flexibility, rigor, attention to details, the ability to prioritise and to handle several tasks simultaneously.
PROFIL
Skills:
Ensuring accountability: Holding yourself and others accountable to meet commitments.
Collaborating: Building partnerships and working collaboratively with others to meet shared objectives. Agile communication skills are required in this role.
Cultivating innovation: Creating new and better ways for the organisation to be successful.
Driving results: Consistently achieving results, even under tough circumstances. This role especially requires a capacity to prioritise and work with tight deadlines, balancing delivery with attention to detail
Instilling trust: Gaining the confidence and trust of others through honesty, integrity and authenticity.
This is an opportunity for an initial contract of 2 months, with possible extensions afterwards.
Salary ranges between 3800EUR and 4,300EUR gross per month, depending on experience.