Communication officer - Events management

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Communications Department at the University of Luxembourg is dedicated to shaping and strengthening the University's public presence and reputation. It oversees public relations, digital content, media engagement, and flagship event organization. Working collaboratively, the department ensures that events serve as platforms for showcasing the University's excellence, fostering community engagement, and enhancing visibility to external audiences.

Your role

The Senior Event Manager will lead the strategic planning and delivery of the University of Luxembourg's flagship events and high-level institutional engagements, ensuring excellence, consistency, and alignment with University objectives.

Key responsibilities:

• Develop concepts and delivery plans for university-wide flagship public events and VIP occasions
• Provide advisory support to Faculties and Interdisciplinary Centres for large-scale or VIP events
• Create and maintain detailed event project plans with timelines, deliverables, task lists, and responsibility allocation for all stakeholders
• Lead project management for events, acting as the main liaison between University clients and external vendors, ensuring objectives, timelines, and budgets are met
• Manage event budgets, review and select suppliers, ensuring quality and value for the University
• Oversee event setup, production, and breakdown to deliver a high-quality experience consistent with University brand values
• Compile post-event reports to assess success, measure outcomes against objectives, and recommend improvements for future events and investment efficiency

Your profile

• Significant experience in managing large-scale, high-profile events within an institutional, corporate, or public sector setting
• Proven expertise in event concept development, project management, and budget oversight
• Strong advisory skills, capable of guiding internal stakeholders and external partners in event planning and execution
• Demonstrated ability to coordinate multidisciplinary teams and manage complex event logistics
• Proven experience in managing collaborative relationships with internal teams and external suppliers to ensure optimal terms and value for the university
• Analytical skills for post-event evaluation, reporting, and continuous improvement
• Proficiency with event management software/tools and budget tracking
• Ability to work flexibly, occasionally outside normal working hours, to oversee event delivery
• Professional proficiency in English and French is required; good knowledge of German and/or Luxembourgish would be a strong asset

We offer

• A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities
• An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval Campus
• Internal Title: Communication officer
• Job Reference: UOL08126

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