Study programme administrator

About the FSTM

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Science, Technology and Medicine (FSTM) at the University of Luxembourg contributes multidisciplinary expertise in the fields of Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine.
Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in.

Your role

The job holder will provide administrative support to to the Faculty's teaching programmes. The person will work closely with the team of study programme administrators, the Dean's office of the Faculty, and central services of the University.

Tasks:

• Collaborate with the programme directors who are in charge for the study programme, teaching modules, exam organisation and planning
• Follow-up and day-to-day administrative assistance for several teaching programmes: planning, system update which are required for the programme courses and related events
• Database Administration: course, grades, ECTS
• Inform and advise students and teachers on administrative and organisational matters (welcome desks by phone, via email and the on-line platform Moodle)
• Maintain accounting records of programme courses within the university's accounting guidelines
• Assist the study director with promoting the teaching programmes (meetings, open days, student fairs, etc.)
• Provide administrative support for non-academic events related to the study programmes
• General secretarial tasks: reception, telephone, e-mails, correspondence, dispatching, filing and archiving
• Ad hoc support for other study programme administrators (e.g. covering in case of absence etc.)

Your profile

• Degree in secretarial work (Bac +2/3) and previous experience in administrative work
• Fluency in French to mother tongue standard and a very good command of English. German communication skills would be an advantage
• Very good organisational skills with attention to detail and accuracy
• Advanced user of the usual MS office tools (Word, Excel, PowerPoint)
• Initiative, ability to manage multiple tasks at the same time independently
• Team player, diplomatic, friendly and service oriented
• Reliable and proactive
• Flexible

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval Campus
• Internal Title: Study programme administrator
• Job Reference: UOL07815

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