Administrative Assistant

Manpower is recruiting an Administrative Assistant (Level 1/2) for one of its clients operating in the institutional and financial sector in Luxembourg, as part of a temporary assignment.

Your missions:

• Provide administrative and secretarial support to the Head of Division and contribute to the smooth day-to-day operation of the division
• Assist in the preparation of notes, briefings, presentations, reports, and other business documents in line with internal standards and procedures
• Support the processing, validation, and distribution of documents submitted to governance bodies, including Management Committee and Board-level meetings
• Coordinate with internal stakeholders and translation services to ensure timely delivery of documentation when required
• Assist with the planning and organization of meetings, conferences, seminars, presentations, and other business events
• Manage logistical arrangements, including meeting coordination, conference registrations, protocol-related activities, and business travel arrangements
• Coordinate office-related services and liaise with external vendors and service providers to ensure the efficient management of facilities, supplies, and IT equipment
• Monitor and support the administration of supplier contracts in collaboration with relevant internal departments
• Manage team calendars and support the coordination of participation in Management Committee and Board meetings
• Perform a variety of administrative tasks, including document filing, data entry, maintenance of distribution lists, and logistical support to the team
• Act as a back-up for other divisional assistants, ensuring continuity of service during absences
• Contribute to a positive and collaborative working environment that promotes efficient communication and achievement of team objectives
• Identify opportunities to improve administrative processes and suggest practical enhancements when appropriate

Your profile:

• Secondary school diploma complemented by a relevant qualification in secretarial studies, business administration, or a related field
• At least 3 years of professional experience in an administrative assistant, team assistant, or similar support role
• Excellent command of Microsoft Office applications, including Word, Excel, and PowerPoint
• Excellent written and spoken English and French
• Knowledge of an additional EU language would be considered an asset
• Strong organizational and multitasking skills with the ability to manage priorities effectively
• Excellent attention to detail and commitment to delivering high-quality work
• Strong interpersonal and communication skills
• Ability to work both independently and collaboratively within a team environment
• Proactive mindset with a strong sense of responsibility and accountability
• Ability to manage deadlines and perform efficiently in a fast-paced environment
• Reliable, flexible, and service-oriented approach

Interested in this opportunity? Apply now!