HR Operations & Payroll Officer

Job description

Specialising in the recruitment of qualified and expert profiles, People Solutions by Arhis offers tailored support to help you take the next step in your professional journey.
We work with companies across various sectors (banking, insurance, industry, and services) that are actively looking for talented individuals like you.

At People Solutions by Arhis, we understand that every career path is unique. That’s why we put our recruitment expertise at the heart of your career project, offering you personalised and attentive guidance to help you find the opportunity that truly matches your ambitions.

We are currently recruiting for one of our clients a:

HR Operations & Payroll Officer

Luxembourg | International Financial Services

Do you have experience in HR administration and payroll in Luxembourg, and are you looking to broaden your expertise?

Do you enjoy a versatile role combining HR operations, payroll coordination and employee support?

Would you like to work in an international environment and contribute to improving HR processes?

The Opportunity

Our client, an international financial services organisation, is looking for an HR Operations & Payroll Officer to join its Human Resources team in Luxembourg.

This is a varied, hands-on position combining HR administration, payroll coordination across several European countries and day-to-day employee support.

Working closely with experienced HR colleagues and external payroll providers, you will contribute to the smooth running of HR operations in an international environment.

Your Responsibilities

HR Administration & Employee Support

• Manage day-to-day HR administration throughout the employee lifecycle, from onboarding to offboarding.
• Prepare employment contracts, amendments, certificates and other HR documentation.
• Maintain accurate employee records and update HR information systems.
• Manage leave, absences, sickness records and other administrative requests.
• Support the administration of employee benefits and statutory requirements.
• Act as a point of contact for employees regarding HR administrative matters.

Payroll Coordination – European Scope

• Collect and prepare monthly payroll inputs for Luxembourg and other European entities.
• Coordinate with external payroll providers to ensure accurate and timely payroll processing.
• Review payroll reports, identify discrepancies and follow up on corrections.
• Maintain payroll-related records and support monthly controls.
• Liaise with HR colleagues and Finance on payroll-related matters.
• Develop familiarity with payroll requirements across different European jurisdictions.

HR Operations & Continuous Improvement

• Ensure accuracy and consistency of employee data across HR systems.
• Support the preparation of HR reports and operational statistics.
• Contribute to the improvement and documentation of HR administrative processes.
• Participate in HR projects and initiatives to enhance operational efficiency.
• Support compliance with internal policies and applicable local regulations.

Requirements

Your Profile

• Degree in Human Resources, Business Administration or a related field.
• Ideally 3–5 years of experience in HR Administration, HR Operations or Payroll.
• Good knowledge of Luxembourg HR administration and employment practices.
• Previous exposure to payroll preparation or coordination.
• Experience working with external payroll providers would be an advantage.
• Interest in developing expertise in international payroll operations.
• Comfortable using HR systems and Excel.
• Fluent in French and English.
• Organised, accurate, proactive and service-oriented.
• Able to handle confidential information with discretion.
• Collaborative mindset and willingness to learn.

What Makes This Opportunity Attractive?

• A broad and varied HR role within an international financial services environment.
• Exposure to HR and payroll practices across several European countries.
• The opportunity to learn from experienced HR professionals.
• A position combining operational responsibilities with opportunities for professional development.
• A collaborative environment where initiative and continuous improvement are valued.

Your Candidate Experience with People Solutions by Arhis
To ensure that your profile aligns with our opportunities, we guide you through a thorough recruitment process, including individual interviews, assessment centers, personality and motivation questionnaires, as well as coaching sessions led by our team of certified coaches.

Rest assured that we carefully review every application received, including those automatically acknowledged upon submission.
Your profile will be evaluated by a consultant specialized in your field of expertise.

We listen to your needs, keep you informed, and provide guidance throughout the recruitment process until your successful integration with our client. Our commitment is to offer you our expertise to ensure the success of your next professional endeavor.

www.peoplesolutionsbyarhis.lu