Corporate Governance Assistant /Committee Coordinator M/F

Our client, a leading financial services organization based in Luxembourg, is seeking an experienced Corporate Governance Assistant / Committee Coordinator to support its governance activities.

This position is heavily focused on the organization, coordination and administration of committee meetings. We are looking for a professional who is highly experienced in preparing committee meetings, managing governance documentation, taking accurate minutes and ensuring effective follow-up of actions and decisions. English is the primary working language.

Key Responsibilities:

• Coordinate and manage the full lifecycle of committee meetings.
• Prepare meeting schedules, agendas and governance packs in collaboration with key stakeholders.
• Ensure all documentation is accurate, complete and distributed within agreed deadlines.
• Attend committee meetings and produce high-quality, detailed and accurate minutes in English.
• Maintain action logs and monitor the follow-up of decisions and outstanding actions.
• Act as the central point of coordination between committee members and internal stakeholders.
• Manage governance records and ensure proper documentation and archiving.
• Contribute to the continuous improvement of committee preparation processes and governance standards.
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Candidate Profile:

• Proven experience supporting Boards, Committees or Governance bodies.
• Strong expertise in committee management and minute-taking.
• Excellent written and verbal communication skills in English.
• Ability to handle sensitive and confidential information with discretion.
• Outstanding organizational and coordination skills.
• Capacity to manage multiple priorities and tight deadlines.
• Strong attention to detail and commitment to quality.
• Proactive mindset with the ability to positively impact the preparation and effectiveness of committee meetings