Administrator

The University | About us...

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character. The University was founded in 2003 and counts more than 6,700 students and more than 2,000 employees from around the world. The University's faculties and interdisciplinary centres focus on research in the areas of Computer Science and ICT Security, Materials Science, European and International Law, Finance and Financial Innovation, Education, Contemporary and Digital History. In addition, the University focuses on cross-disciplinary research in the areas of Data Modelling and Simulation as well as Health and System Biomedicine. Times Higher Education ranks the University of Luxembourg #3 worldwide for its "international outlook," #20 in the Young University Ranking 2021 and among the top 250 universities worldwide.

The Faculty of Humanities, Education and Social Sciences (FHSE) brings together expertise from the humanities, linguistics, cognitive sciences, social and educational sciences. People from across 20 disciplines are working within the Faculty. Along with the disciplinary approach a very ambitious interdisciplinary research culture has been developed.

The faculty's research and teaching focuses on social, economic, political and educational issues with the common goal of contributing to an inclusive, open and resourceful society. The FHSE offers six Bachelor and twenty Master degrees and a doctoral school providing students with the necessary knowledge and high-qualified skills to succeed in their future career.

The Faculty is looking for an Administrator with a financial and grant focus.

Your Role...

The candidate will join the administrative team of the Department of Geography and Spatial Planning. In support of the researchers, the postholder coordinates the administrative, financial and reporting of projects externally funded as national and international funding agencies and cooperation partners. This includes activities such as:

• Specialized support for research administration activities on a daily basis
• Administering finance activities by performing standard accounting, controlling tasks and reporting tasks
• Administering complete processes for purchase orders, follow-up and verifying invoices, travel expenses, service contract follow-up, external expert, etc.
• Monitoring budgets, tracking, and forecasting expenses
• Point of contact for finance and grant related matters for the Department
• Liaise with the Faculty finance team
• Understanding funding body specific reporting requirements and drafting financial reports within standard procedures
• Communication with internal and external stakeholders
• Supporting the development of financial processes and budget follow-up

What we expect from you…

• Higher vocational certificate or diploma or equivalent by experience specialized in business administration or similar
• 5+ years of relevant experience
• Advanced skills in handling financial and administrative reports
• Team work experience at the interface with other administrative & financial team
• Excellent communication skills
• Fluency in both French and English (in addition, German language skills would be considered an advantage

What we offer...

• A dynamic multicultural and multilingual team of researchers, technical and administrative staff
• Internal training opportunities
• Work on national, cross-border and European projects dealing with topics such as migration, sustainable development, cross-border cooperation, architecture, urban planning and regional development

How to apply...

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply formally through the HR system. Applications by email will not be considered.

The University of Luxembourg embraces inclusion and diversity as key values. We are fully committed to removing any discriminatory barrier related to gender, and not only, in recruitment and career progression of our staff.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval
• Internal Title: Administrator
• Job Reference: UOL06410