Project Officer for EU Research Projects

About the FSTM

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Science, Technology and Medicine (FSTM) at the University of Luxembourg contributes multidisciplinary expertise in the fields of Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine.
Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in.

Your role

The Project Officer (PO) will strengthen the team of research facilitators (RFs) at FSTM. Reporting to the team leader, the PO will actively support project management for FSTM projects (mainly EU projects) and will manage the FSTM contracts directly linked to research projects.

Key responsibilities :

• Project Management (Post-Award): Lead and coordinate the execution phase of European research projects, ensuring timely delivery of outputs, reporting forms, financial tracking, and effective communication with researchers and funding partners.
• Contract Management: Draft, coordinate internal review (by researchers and Uni.lu offices) and manage contracts directly linked to research projects (grant agreements, consortium/collaboration agreements), translating researchers' requirements into concrete contract terms and actions.
• Stakeholder Interface: Act as the main liaison between researchers and central university services (legal, finance, HR, compliance), navigating institutional complexity with pragmatism and flexibility.
• Process Improvement: Collaborate to refine and streamline existing workflows for project and contract management, embracing adaptable and reliable approaches.
• Reporting & Deliverables: Monitor expenses, prepare project reports, coordinate submission of deliverables, and support project teams and partners throughout the project lifecycle.
• Team Collaboration: Work closely with the whole grant management team, more intensely with those working on post-award processes, contributing to knowledge-sharing, trust-building, and continuous development of best practices.

Your profile

• Education: Master's degree or equivalent in a scientific discipline relevant to FSTM.
• Experience: Demonstrated experience in contract management for research projects (preferably EU-funded). Familiarity with contract templates, grant agreements, and institutional requirements (VAT, IP, GDPR).
• Project Management: Proven ability in research project management, especially with EU and INTERREG projects; experience leading workflows and process improvements in complex environments is a plus.
• Organizational Skills: Highly organized, pragmatic, and able to handle multiple projects simultaneously; comfortable operating without rigid processes.
• Languages: Fluency in English is essential; French is considered as an asset
• Communication: Diplomatic, service-oriented communicator with strong relationship-building skills across teams and departments.
• Personality: Flexible, resilient, open-minded, collaborative, and proactive; thrives in changing and complex institutional settings.

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval Campus
• Internal Title: Project officer
• Job Reference: UOL07850

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