Multimedia Coordination Specialist

WHAT ARE YOUR RESPONSIBILITIES:

Asset Request Management

• Act as the central hub for all international multimedia asset requests (social media, campaigns, product launches, events, internal needs).
• Structure and validate incoming requests to ensure clarity on objectives, formats, and deadlines.
• Communicate directly with stakeholders to align expectations.

Prioritization & Workflow Coordination

• Prioritize all requests based on urgency, business impact, and strategic relevance.
• Manage the full workflow using tools like Asana.
• Coordinate with internal teams (design, video, content, marketing) and external partners.
• Ensure all projects are delivered on time and aligned with deadlines.

Digital Asset Management

• Organize and maintain all multimedia assets within the DAM system (, Iconik).
• Ensure proper tagging, naming conventions, and version control.
• Maintain a clear and accessible asset structure for global usage.

Content Distribution

• Ensure timely delivery of assets to all relevant stakeholders and markets.
• Support social media teams and marketing departments with the right formats and specifications.
• Enable easy access to approved assets for internal teams and distributors.

Quality Control & Brand Consistency

• Review all assets to ensure they meet PM-International’s brand guidelines.
• Maintain consistency across all channels and markets.
• Collaborate with brand and marketing teams to ensure high-quality output.

Process Optimization

• Continuously improve workflows and asset management processes.
• Identify inefficiencies and propose solutions to streamline production.
• Implement best practices for handling increasing content demand.

Reporting & Performance Tracking

• Track project timelines, request volumes, and turnaround times.
• Provide insights to improve planning and resource allocation.

WHAT ARE THE REQUIREMENTS:

• Experience in multimedia asset management, content operations, or project coordination
• A Bachelor’s or master’s degree either in Marketing, Communications, Business Administration or similar
• Strong experience with Asana (mandatory)
• Experience with Iconic (preferred)
• Excellent organizational and prioritization skills
• Ability to manage multiple projects simultaneously in a fast-paced environment
• Strong communication skills with cross-functional teams
• High attention to detail and strong sense of brand consistency
• Proficient in English, both spoken and written. Other languages are considered as an advantage.

WHAT DO WE OFFER:

• An international, young, and dynamic work environment at our global headquarters in Luxembourg
• The opportunity to be part of a fast-growing, globally successful company and contribute to a premium brand with worldwide recognition
• Great career path
• A modern office culture built on in-person interaction and teamwork for those who enjoy being part of an active office environment
• Being part of a multicultural and international team
• Christmas Bonus + Summer Vacation Bonus
• Private Pension Insurance
• Company performance bonus
• Lunch vouchers
• Free parking
• A generous voluntary social benefit program, including monthly free FitLine products and special purchase discounts
• Free use of the in-house gym
• Housing Allowance for employees living in Luxembourg
• Access to Employee Trainings and Development Programs
• Company outings, afterwork parties, Christmas parties