Corporate M&A | Personal Assistant

Corporate M&A | Personal Assistant

We are seeking a highly organised Personal Assistant to join our Corporate practice.

As part of a team of two Personal Assistants, you will occupy a central position within the practice, acting as a key liaison between Partners, lawyers, clients and business services teams.

The role offers broad exposure to the Firm's key support functions, including Finance, HR, Business Development, IT, Reception and Risk & Compliance, and is ideally suited to someone who enjoys working in a fast-paced international environment and building strong relationships across different teams.

Your responsibilities

You will be involved in a broad range of administrative, organisational and client-related matters, including:

• Providing day-to-day administrative and organisational support to Partners and lawyers within the Corporate practice.
• Managing complex diaries, meetings and appointments.
• Coordinating international travel arrangements and preparing detailed itineraries.
• Preparing and processing expenses and assisting with timesheet administration.
• Preparing, formatting and finalising legal documents, reports, presentations and correspondence.
• Taking meeting notes and preparing action points where required.
• Opening new client matters and coordinating related onboarding and administrative processes.
• Liaising with Finance regarding billing follow-up, draft invoices and matter administration.
• Coordinating signature processes and document execution.
• Assisting with corporate filings and publications before Luxembourg authorities, including the RCS and RBE.
• Supporting the organisation of client events, seminars, internal meetings and presentations.
• Acting as the primary contact for HR regarding the onboarding of new joiners and interns within the practice.
• Working closely with the other Personal Assistant to ensure seamless support and operational continuity across the team.

Your profile

• Previous experience as a Personal Assistant, Executive Assistant, Legal Assistant or in a similar role, ideally within a law firm or professional services environment.
• Excellent organisational and prioritisation skills.
• Strong attention to detail and commitment to quality.
• Ability to manage multiple tasks and deadlines simultaneously.
• Reliable, proactive and service-oriented mindset.
• Ability to handle confidential information with discretion.
• Strong interpersonal and communication skills.
• Collaborative and positive approach to teamwork.
• Fluent in English and French.
• Excellent command of Microsoft Office (Word, Outlook, PowerPoint and Excel).

What we offer

Joining CMS Luxembourg means becoming part of a leading international law firm where excellence, collaboration and trust go hand in hand.

We offer:

• A central role at the heart of our Corporate practice.
• The opportunity to work closely with Partners, lawyers, clients and senior stakeholders.
• A highly visible position with extensive exposure to all key business support functions of the Firm.
• A varied role combining coordination, organisation, client-facing administration and team support.
• A collaborative and supportive environment where initiative, ownership and teamwork are valued.
• A human-sized Luxembourg office backed by the resources, expertise and opportunities of an international platform.
• Opportunities for continuous learning, professional development and long-term career growth.