Junior Personal Assistant - Audit & Ass

Your future team

 Our administrative team assists Management, Clients and Employees with administrative and coordination aspects of daily or project work by anticipating requirements and ensuring that business priorities are maximized.

We are currently looking for a Junior Personal Assistant for our Audit & Assurance Department.

Your advantages of joining us

• Career Growth, Your Way: Access top-notch training and career development, with a clear progression path to help you level up at your own pace.
• Local Connections, Global Impact: Work on international projects and collaborate with diverse teams, all while making an impact locally.
• Build Your Network: Gain access to an exclusive alumni network and attend industry events to connect and grow your professional circle.
• Innovative Work That Matters: Tackle cutting-edge projects and utilize the latest tech, with all the tools you need to stay ahead

How you'll contribute to our success

• Deliver guidance to 3 Partners by anticipating requirements and acting on their behalf, including managing complex diaries, arranging travel and meetings, and performing administrative tasks.
• Provide comprehensive administrative support to the team: organise meetings and conferences, distribute mail, arrange travel, prepare business letters and timesheets, and handle all administrative duties related to audit engagements, including monitoring internal quality deadlines.
• Act as the first point of contact for a wide range of internal and external clients, handling confidential queries, building relationships, and enhancing client-facing activities.
• Conduct research and produce documents using internal tools and databases, the internet and publications; organise informal team events and manage the related budget.
• Support any ad hoc requests linked to Partners’ specific industries or internal activities, including internal project coordination (meeting organisation, agenda and slide deck preparation, minutes, planning tools, SharePoint/professional cloud, etc.) and various tasks during implementation and feedback follow-up.

Your skills

Must have

• University or Bachelor’s degree in an administrative-related field
• Customer-focused with excellent social skills and a professional approach at all times
• Demonstrated self-starter, creative, with a strong “can-do” attitude; proactive with excellent organisational and time management skills, able to be polyvalent and deliver high-quality work within tight deadlines
• Strong team spirit while being able to work independently; ability to work and communicate effectively with a variety of personalities, including senior-level executives, while maintaining a high level of integrity and discretion in handling confidential information
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and a very good level of English and French

Nice to have

• Experience in a similar administrative or executive support role
• Proven track record working with senior executives in an international or multicultural environment
• Experience handling sensitive or confidential matters in corporate settings
• Exposure to tight-deadline, fast-paced professional services environments
• Knowledge of German or Luxembourgish (considered an asset)