Personal Assistant - Operate team

Your future team

Our administrative team assists Management, Clients and Employees with administrative and coordination aspects of daily or project work by anticipating requirements and ensuring that business priorities are maximized.

We are currently looking for a Personal Assistant to join our Consulting department.  

Your advantages of joining us

• Purpose-Driven Work: Get involved in sustainability initiatives and community service, making a real difference while growing your career.
• Wellness and Team Spirit: Enjoy access to fitness facilities, sport clubs, and flexible work schedules to stay healthy and engaged.
• Career growth, your way: Access top-notch training and career development, with a clear progression path to help you level up at your own pace.
• Global impact, local connections: Work on international projects and collaborate with diverse teams, all while making an impact locally.
• Innovative work that matters: Tackle cutting-edge projects and utilize the latest tech, with all the tools you need to stay ahead.

How you’ll contribute to our success

• Provide proactive support to 2–3 partners by anticipating needs, managing complex diaries, arranging travel and meetings, and handling related administration.
• Deliver comprehensive administrative support to the team, including organising meetings and conferences, distributing mail, arranging travel, preparing business correspondence, and processing holiday/absence requests.
• Act as first point of contact for internal and external clients, managing confidential queries, building relationships, and supporting client-facing activities.
• Coordinate projects by keeping team members updated with meeting minutes, action points, schedules, and reports.
• Conduct research and produce documents using internal databases, the internet, and publications; organise informal team events and manage the associated budget.

Your skills

Must have

• University or Bachelor's degree in an administrative-related field
• Customer-focused with excellent social skills and a consistently professional approach
• Proactive, results-oriented, with strong organisational and time management skills, able to deliver high-quality work within tight deadlines
• Very good level of English and German

Nice to have

• Excellent IT skills in Word, Excel, PowerPoint, Outlook and ideally SAP
• Knowledge of French or Luxembourgish (considered a strong asset)
• Explicit “can-do” attitude (beyond general results orientation)
• Strong team spirit while being able to work independently