Legal assistant F/M Expirée

We are looking for a legal assistant position in a big institution. The Assistant will report to the Head of Division and will work with all Division members (lawyers and assistants), other Directorates and interface with external contacts to support the Division's operation

Accountabilities :

• He provides help with scanning, filing and archiving legal documents
• The candidate provides administrative support on all legal documentation in collaboration with the Division's lawyers, including: preparation of execution versions of contracts, processing of originals, follow-up with counterparts and other operational directorates, notifications of signatures and document filing
• He carries out general secretarial duties and administrative tasks, including telephone coverage, mail/document control and distribution, filing, organisation of meetings
• The candidate prepares draft correspondence on various topics for the Division, including notes, reports, and presentations
• He verifies data to be inserted in contractual documents and coordinates with other Directorates to assist lawyers in the preparation of new contracts and other documents
• He makes suggestions and contributes to improve key records management processes in the Division and the Department.

Qualifications :

• Certified secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration)
• At least 3 years of relevant, professional experience (i.e. in similar or related tasks); experience acquired as secretary/administrative or legal assistant in a law firm, corporate legal function, or any other legal environment, is a distinctive advantage
• Very good knowledge of the standard IT & office tools (particularly Word, Excel, and Outlook), Acrobat, common office hardware (e.g. printing and scanning equipment); familiarity with Electronic Documents Management tools, electronic archiving, and reporting tools is an advantage
• Excellent knowledge of French and English is required