Assistant - Legal invoicing and retentions ( M/F)

Randstad is the world's leading HR services company. We know how important a job is in a person's life, and we put all our energy into helping you find the right one for you. A job in which you'll thrive and develop your full potential.

We are currently looking for a:
                         Assistant - Legal invoicing and retentions (M/F)

You will be responsible for the smooth running of activities and processes related to the retention of external legal counsel by providing operational support to the members in the Legal Service. You will assist in the reporting and budget monitoring related tasks on a timely and well-coordinated manner to support the achievement of the Legal Service department.

Your mission:

·         Reviewing and controlling the payment of invoices and reconciliation of budgetary data procedures.

·         Drafting retention letters and creating requisitions in PeopleSoft.

·         Coordinate with internal and external counterparts in relation to retentions, purchase orders, invoices.

·         Perform various fee calculations at both deal and mandate level and report on them as necessary:

o    Flag any potential critical situation with counterparties, as appropriate.

o    Control expenses, including re-invoicing, at deal and mandate level.

o    Assist in providing annual accruals to Finance/Accounting teams.

o    Perform regular controls and assist in monitoring and maintaining all required payment records.

·         Contribute to the financial planning and budgeting analysis and provide update to Heads of Division on budget monitoring.

·         Collating required financial data and reports for analysis to facilitate decision making and insight to Heads of Division (performance budget analysis along with budget forecast, KPIs related to invoices);

·         Review existing processes and proactively propose areas for improvement and automation.

·         Contribute to audit requests.

·         Act as back-up to the Principal Operational assistant.

Your profile:

·         Secondary level education.

·         Minimum 2 years’ operational experience in a financial or audit environment and understanding of financial/legal documentation.

·         Thorough knowledge of the IT standard office tools, notably Excel, Words and of the software applications/databases and reporting tools used in the division – notably PeopleSoft Financials.

·         Rigorous and proven ability to exercise initiatives, work to tight deadlines and handle multiple competing priorities.

·         Good verbal and written communication skills and always maintain excellent client relationship.

·         Fluent in English; French or any additional EU language would be an advantage.

·         Developed sense of discretion and confidentiality.

Randstad attaches great importance to equal opportunities. We recruit candidates on the basis of their skills, regardless of their age, sexual orientation, nationality, religious beliefs, gender, disability, etc.

Ready to take on this new challenge? Do not hesitate to apply for this position. We look forward to meeting you!