Workplace Coordinator

Role: Workplace Coordinator

Location: Luxemburg (in-office);

Salary: €50,000 to €58,000

You’re the person who quietly makes everything work and you take real pride in that.

You like a well-run office, clean handovers, and the calm confidence of knowing nothing has slipped.

You don’t need the spotlight; you want ownership, clarity, and a steady rhythm where follow-through actually matters.

This is a hands-on, in-office role where your structure and consistency create a workplace people can rely on every day.

Is This You?

• You get satisfaction from closing loops: trackers up to date, actions followed through, suppliers managed, paperwork clean — no drama required.
• You’re steady under pressure because you prevent pressure: you spot small issues early and fix them before they become “urgent.”
• You’re professional and discreet by default you can support senior stakeholders and handle sensitive information without needing reminders.

What's in it for you

• A stable, clearly scoped role where doing the fundamentals well is valued (and noticed).
• Real ownership of workplace operations — you’ll run the playbook, improve it, and be trusted to keep things moving.
• A professional team environment with predictable rhythms, clear handoffs, and respect for process.
• Direct exposure to senior leadership support (Managing Partner) with structured follow-ups and action tracking.
• The satisfaction of building “invisible systems” that make onboarding smoother, records cleaner, and the office consistently functional.

What you'll do

• Keep the office running smoothly day-to-day: supplies, vendors, building management, and workplace logistics.
• Coordinate onboarding logistics end-to-end, including documentation and set-up steps so new starters feel looked after from day one.
• Maintain accurate compliance-related paperwork and records, with clean documentation standards and reliable follow-through.
• Provide structured administrative support to the Managing Partner, tracking actions and follow-ups so nothing slips.

Who we're looking for

Years of experience is just a number. We care more about how you think, learn, and show up.

Must-Haves:

• 3–5 years of relevant corporate experience in at least one of: office administration, team/project coordination, executive/business support, or junior HR administration.
• Professional fluency in both German and English (written and spoken)
• A structured, detail-oriented working style — you naturally build checklists, trackers, and routines.
• Discretion and sound judgment with confidential information and sensitive documentation.
• Confidence coordinating third parties (vendors/suppliers/building management) with polite urgency and clear follow-ups.
• Comfortable working fully in-office and being the day-to-day “go-to” for workplace operations.

Nice-to-Haves:

• Experience directly supporting a senior leader (Managing Partner/GM/Founder) with action tracking and follow-through.
• Exposure to compliance-adjacent admin (policy acknowledgements, HR files, audit-ready record keeping).
• A track record of improving workplace systems (templates, onboarding checklists, inventory controls, vendor scorecards).

About Bizcap

Bizcap is one of the world’s fastest-growing fintech companies providing fast and flexible funding solutions to small and medium businesses.

Founded in Australia, Bizcap has expanded across Australia, New Zealand, Asia, and Europe. The company has funded more than $1.5 billion in loans and continues to grow its international operations.

The Luxembourg office plays a key role in Bizcap’s European expansion and works closely with global teams across finance, operations, and technology.

Bizcap has received multiple awards recognising its workplace culture, diversity, and customer service.

How to Apply

Bizcap partners with Ploomo to support its hiring process and identify candidates who align strongly with the role and team environment.

After applying, you will receive an invitation to complete a short assessment designed to help us understand how you think and approach work. It is not a test and there are no right answers.

Once we review your responses, we will be in touch to arrange a conversation with the hiring team.