Executive Assistant – Financial Services / Private Equity (M/F)

Location: Luxembourg (Office-based)

Contract: Permanent, Full-Time

About the Opportunity

We are recruiting a Team / Executive Assistant for the Luxembourg AIFM entity of a leading global Private Markets firm.

This role requires a proven EA/PA profile capable of providing high-level operational support to Directors and their teams in a fast-paced, high-performance investment environment where pace, precision, and confidentiality are essential.

Key Responsibilities

• Executive Support: Proactively manage complex executive diaries, resolve scheduling conflicts, and coordinate seamless international travel and high-stakes meeting logistics.
• Operational Precision: Oversee expense reports, documentation, onboarding processes, and administrative workflows with absolute accuracy.
• Business Anticipation: Develop a strong understanding of team priorities and the firm's investment rhythm to anticipate needs, flag pressure points, and stay one step ahead.
• Stakeholder Management: Serve as a trusted, professional point of contact for internal teams and high-level external partners.
• Event Coordination: Organize team events, offsites, and internal initiatives to high standards.

Candidate Profile

• Proven EA/PA Track Record: Strong experience as a Personal Assistant, Executive Assistant, or Senior Team Assistant supporting senior leadership in a fast-paced corporate environment.
• Sector Experience: Background in Private Equity, Financial Services, or Professional Services is strongly preferred.
• Organizational Mastery: Exceptional attention to detail, strong priority management under pressure, and absolute discretion with confidential data.
• Mindset & Business Curiosity: Highly proactive, commercially curious, flexible, and dedicated to delivering seamless, high-quality support.
• Technical & Communication Skills: Fluent in English (written & spoken); advanced command of MS Office tools (Outlook, PowerPoint, Excel, Word).

Interested? Send us your CV without delay. Please note that only candidates meeting the specified criteria will be considered.

Randstad is a global leader in recruitment, temporary staffing, and HR services. Established in Luxembourg since 1995, Randstad counts most of the major companies in the Luxembourg market among its clients.