Legal Secretary / Practice Executive (starting May 2024)

About Ashurst

Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years. We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm. Our in-depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law.

Job Overview

General administrative support

• Managing e-mails and follow up on requests;
• Creating, amending and proofreading documents from various formats;
• RCS recording and filing;
• Assisting with various ad-hoc projects.

Organisation

• Answering calls, passing these on promptly and assisting with queries where possible;
• Arranging conference or video calls;
• Processing and submitting expense claims and other administrative tasks (such as engagement letters, membership, learning records);
• Photocopying, scanning, printing or binding documents;
• Arranging travel requirements;
• Liaising with resources to resolve problems or issues on behalf of lawyers.

Billing Assistance

• Assisting with the monthly billing process: printing off reports and draft or finalised bills;
• Creating or amending written or dictated bill narratives;
• Assisting with client file opening and related processes.

Business Development

• Updating records and contact details, including creating and adding diary or file notes;
• Carry out research where helpful for pitches, marketing, events, briefing packs;
• Assisting with the coordination of small client events;
• A supportive and inclusive work environment;
• Flexible working;
• An established Associate Career Path Framework is in place clearly defining expectations and outlining opportunities for promotion.

Essential Skills and Exeprience

Experience

• At least 5 years of relevant experience, ideally gained in a law firm or a professional firm.

Qualifications

• Fluency in both French and English;
• Good level of technical ability in Microsoft Office, including Word, Excel and PowerPoint.

Skills

• "Can do" approach and strong organisational skills: able to plan and prioritise effectively in order to deliver high volume work or tasks to demanding deadlines;
• Demonstrates initiative and strong client focus, with a willingness to take ownership of tasks or provide solutions to issues that arise;
• Good communication skills, both written and spoken, and able to liaise across all areas within the firm;
• Methodical approach, with high levels of attention to detail, providing work that is quality checked and complete;
•  Team player, able to work well with others to achieve departmental or task specific goals.

What we offer

• A supportive and inclusive work environment;
• Flexible working;
• An established Career Path Framework is in place clearly defining expectations and outlining opportunities for promotion.