Administrative Assistant - European Institution

Our client, a Investment bank based in Luxembourg is looking for its future Administrative Assistant for their Operations department.

This will be a temporary contract of 2 months. Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Your responsabilities :

• Help loan officers collect, organise and update business information and contact details.
• Support the administrative side of the lending process from start to finish.
• Track deadlines and ensure tasks are completed on time.
• Organise meetings, appointments and business trips for loan officers and the Head of Division.
• Prepare briefing materials for meetings and business trips.
• Assist loan officers during the lending process and help follow up on projects when needed, working with other teams involved.
• Finalise, distribute and file reports and documents prepared by loan officers.
• Manage phone communication with clients and ensure information is shared when loan officers are travelling.
• Maintain and update statistics and the project pipeline.
• Ensure internal procedures are followed during the lending process.
• Enter and maintain data in the loan database for reporting and statistical purposes.
• Carry out ad-hoc research tasks such as online searches and data collection.
• Prepare reports and presentations related to the division’s activities.
• Organise internal meetings, events and conferences.
• Work closely with other administrative staff and members of the department.
• Help train new colleagues on internal procedures when required.
• Contribute to a positive and collaborative work environment to ensure tasks are completed efficiently and information flows smoothly.

Your profile :

• Secondary school education, preferably with a 2-year certification in a relevant field such as secretarial studies or business administration.
• Minimum 3 years of experience in an administrative support role.
• Strong knowledge of Microsoft Office tools (Word, Excel, PowerPoint).
• Fluent English (written and spoken).
• Good knowledge of French.
• Knowledge of other European languages (e.g., German) is considered an advantage.

What you bring to the team :

• Accountability: Takes responsibility for tasks and ensures commitments are met.
• Collaboration: Works well with others and builds strong working relationships. Clear and flexible communication is important.
• Innovation: Looks for better and more efficient ways to support the organisation.
• Results-oriented: Able to prioritise tasks, manage tight deadlines and maintain attention to detail.
• Trust and integrity: Handles sensitive and confidential information with professionalism.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurelia Michaux as soon as possible - CONFIDENTIALITY ASSURED.

Ready For Next.

#LI-AM2